Examplary

Privacy Policy

Who are we?

We are Examplary (Examplary). Our address is Bella Vistastraat 142, 1096GM Amsterdam. We are registered with the Chamber of Commerce (Kamer van Koophandel) under number 72124008.

Introduction

This Privacy Policy explains how Examplary collects, uses, stores and protects your personal data when you use our platform with which you can create, conduct, grade and evaluate any type of test at scale, assisted by AI (Examplary platform) or visit our website (the Website).

We are committed to protecting your personal data and respecting your privacy. Please read this Privacy Policy carefully to understand our practices regarding your personal data.

Questions?

If you have any questions regarding this Privacy Policy or how we handle your personal data, please contact us by sending an email to hi@examplary.ai.

1. Data Controller

Examplary is the data controller responsible for your personal data. If you have any questions about this Privacy Policy or our data practices, please contact us at hi@examplary.ai.

2. What Personal Data We Collect

We may collect, use, store and transfer different kinds of personal data about you, which we have grouped as follows:

  1. Identity Data: includes first name, last name, username or similar identifier.
  2. Contact Data: includes email address and telephone numbers.
  3. Technical Data: includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access the Examplary platform.
  4. Usage Data: includes information about how you use our Website and Examplary platform.
  5. Content Data: includes information and content you share when creating, conducting, grading, and evaluating tests using our platform.
  6. Subscription Data: includes details about your subscription with us.

3. How We Collect Your Personal Data

We collect personal data through various methods, including:

  1. Direct interactions with you when you create an account, subscribe to our service, or communicate with us.
  2. Automated technologies or interactions as you navigate through our Website or use Examplary platform.
  3. Third parties or publicly available sources, such as payment providers.

4. How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  1. To register you as a new customer and create your account.
  2. To provide and manage your access to our Examplary platform.
  3. To manage our relationship with you, including notifying you about changes to our terms or privacy policy.
  4. To administer and protect our business and the Examplary platform.
  5. To improve our Website, products/services, marketing, and customer relationships.
  6. To provide personalized features and recommendations within the Examplary platform.
  7. To process payments and prevent fraudulent transactions.

5. AI Processing

Our Examplary platform utilizes artificial intelligence to assist with creating, conducting, grading, and evaluating tests. When you use these features:

  1. Content you provide may be processed by our AI systems to deliver the service.
  2. We may use anonymized data to improve our AI systems and algorithms.
  3. We implement appropriate safeguards to protect personal data processed by our AI systems.
  4. You may contact us to request information about AI decision-making related to your personal data.

6. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

7. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know.

8. Your Legal Rights

Under the General Data Protection Regulation (GDPR), you have rights regarding your personal data, including:

  1. Right to Access: You have the right to request copies of your personal data.
  2. Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  3. Right to Erasure: You have the right to request that we erase your personal data, under certain conditions.
  4. Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
  5. Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions.
  6. Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you wish to exercise any of these rights, please contact us at hi@examplary.ai.

9. Cookies and Similar Technologies

Our Website and Examplary platform use cookies and similar tracking technologies to distinguish you from other users. This helps us to provide you with a good experience when you browse our Website or use our platform and also allows us to improve our services.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of the Website or Examplary platform may become inaccessible or not function properly.

10. International Transfers

We may transfer your personal data to countries outside the European Economic Area (EEA). Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring appropriate safeguards are implemented.

11. Third-Party Links

The Website or Examplary platform may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

12. Changes to the Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "last updated" date.

13. Applicable Law and Jurisdiction

This Privacy Policy is governed by Dutch law. Any disputes arising from this Privacy Policy shall be subject to the exclusive jurisdiction of the Court of Amsterdam, the Netherlands. If you are a Consumer, you may choose the court that has jurisdiction under applicable law within one month after we have invoked the jurisdiction of the Court of Amsterdam.

Last updated: [Current Date]